Information for Vendors
The Duncan Farmers Market welcomes Vancouver Island vendors.
While priority is given to farmers and growers, we are always looking for producers and artisans of the unusual and unique.
How to Become a Vendor
Businesses who wish to vend at the Duncan Farmers Market must submit an application form. Forms are reviewed by the Board of Directors, and short-listed applicants will be contacted for a follow-up interview. Interviews take place twice a year, generally in the early spring and fall depending on market availability.
Currently due to increased demand, all new applicants will be waitlisted until further spaces come available. We will review availability and post when new adjudications are taking place.
Candidates who pass the interview stage will be invited to participate in the next Market Session (a separate application form is required and will be made available to approved vendors). There are three Market Sessions each year: Winter, Spring/Summer, and Fall. Vendor fees vary based on the length of the session.
The Duncan Farmers Market carries general liability insurance, but individual vendors are NOT insured for their products or operations during market hours under this policy. Our general liability policy ONLY covers the activities of the managers, employees, volunteers, officers, and directors of the Duncan Farmers Market within the scope of their duties for market operations.
The Duncan Farmers Market requires that all vendors carry liability insurance for their products and business operations during market hours and that Duncan Farmers Market, among other, is added as an additional insured on the policy. All vendors of Duncan Farmers Market are required to show proof of this insurance before vending at the market.
If you are selling food from a cart or trailer you must be inspected by the Vancouver Island Health Authority (VIHA) and obtain a Permit to Operate. If you are a higher-risk food vendor and you have a commercial operation we must see your Permit or License to Operate. If you use someone else's approved commercial premises, you will need a Letter of Confirmation from VIHA.
If you are a small-scale producer, you may be asked to provide pH testing results from an approved laboratory. The market manager or local health authority may request further evidence that the food is lower-risk.
Vendors wishing to sell lower or higher risk food items at the Duncan Farmers Market need to abide by the Temporary Food Market Guidelines published by the Provincial Health Services Authority. To determine whether a food is low or high risk, please download the Pocket Guide for Temporary Food Markets, which is published by VIHA.
Those wishing to sell higher risk food items at the Duncan Farmers Market are required to complete an Application for the Sale of Higher Risk Food at Temporary Food Markets and submit it to the local Health Protection and Environmental Services office.